Conferences
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Whether you are planning an internal sales meeting, external conference, or multi-city roadshow, we apply our expertise to help you determine the goals and theme of your event, identify the potential audience, develop budgets, and create a management workplan with effective deadlines.

Based on your needs, Stargate researches, identifies, and visits the best event locations. We evaluate the accommodations, meeting/trade show space, sightseeing and leisure activities. On your behalf we negotiate contracts and vendor relations in addition to a variety of other logistics. Plus, we manage the production of agendas, brochures, signage, and mailings.

Registration for your conference or convention is a breeze with RegStar™, Stargate's proprietary registration management system. We provide pre-registration, onsite registration, name badges, confirmation letters, financial management, session enrollments and reporting mechanisms — all customized to your specific needs.

Stargate also manages trade show exhibits and displays. We coordinate booth placements and requirements, floor plans, equipment set-up, decorations, traffic flow patterns, and security. Additionally, we can dramatically increase the bottom line of your event by recruiting exhibitors and sponsorships.

Conference Services

Planning and Development Consultation
Site Research
Facility Negotiations
Speaker, Exhibitor, and Sponsor Recruitment
Exhibit and Display Management
Computerized Registration and Housing
Onsite Management
Transportation and Travel
Vendor Management
Marketing and Publications
Onsite Staffing
Special Events
Volunteer and Staff Management
Graphic Design
Food and Beverage Requirements
Audio/Visual Coordination